Features & Benefits

Scribe is a program dedicated to assisting the director of the College's tutorial program to deliver a professional and well-organised program for the students.

It aims to reduce the time usually taken during the semester to complete the various administration duties associated with a tutorial program, thus freeing the Dean (or person directing the tutorial program) to focus on other duties or respond to college-related matters; they also have more time to spend with students and relationship building.

Tutorial Management

Scribe allows the user to organise all relevant information pertaining to ones tutorial program so that it is easy to find and use through the semester as well as on into the future.

Scribe has the ability to send automatic messages to a variety of people (students, tutors, staff, and other colleges) to, for instance, update timetables or alert those affected by various problems.

It also offers timely feedback to the director of the tutorial program. At the end of each session, the Tutor merely takes a few moments to electronically record the attendance and any notes he/she believes to be of interest and then submits the report, which it send immediately to the director. 

It professionalizes a tutorial program, which has a flow-on effect to the attitude of students and tutors. It is easy to use and all relevant information is stored in the one place for convenient access.

Data Management

Data can be easily uploaded direct from the spreadsheet that the university has sent the College, from the admissions secretary's spreadsheet within College, or it can be easily entered manually and updated at any time by an authorized College user.

Data regarding the tutors and other relevant staff members can also be added. Scribe will allocate rooms and print timetables and signs. Scribe will also run various reports for the user, some of which is demonstrated in the 'demo and tour' section.

This is a great communication tool, which makes the dissemination of important information to stakeholders quicker, easier and more reliably. Everyone involved will know what is happening at the earliest possible moment with minimum effort from the director. 

The best way to see this great program in action is to take the product tour and try a live demonstration of the application

Full Features & Benefits List

• Central repository for information on Students,Tutors,Tutorial Groups, Tutorial Session Attendances
  
• Automatic email from Dean to Student upon a tutorial session absence
  
• Automatic email notification to a Students' Dean of their absence
  
• Quickly and easily look up a Students' attendance history,Tutor notes and end of semester evaluation
  
• Review a Students' academic results over past semesters
  
• Ease of communication from Tutor to Students – notify via email of cancellations, send post-session information,including attachments
  
• Student evaluations by Tutors is centralized and reports/reminders can be generated to see which Tutors are yet to complete their evaluations etc
  
• Automatic email notification to the room manager when room allocations are changed by Deans
  
• Professional room door signs
  
• Automatically generated timetables
  
• Manage Students from other Colleges (their Dean receives notifications of attendance, and can receive student reports)
  
• The Dean can email all Students and/or Tutors quickly and easily
  
• Content management throughout the system – Dean can customize the text through the site and the emails sent
  
• Written for Colleges by an experienced web development company, in collaboration with two of Australia's leading Colleges
  
• Hosted on secure, fast and fully backed up web servers
  
• Customisable – Get Started can change any part of the system or process to suit a College
• Expandability:
  
• Add an Alumni Management Module (including allowing alumni to log in via the College website to keep their information up-to-date)
  
• Add Student access (they can mark their absence and reason ahead of the tutorial; see their timetable; communicate with their Tutor and Dean; look up session communications and files; and complete end of semester evaluation on their Tutors)
  
• Increase the Tutor Module to include a full Tutor profile (availability, subject experience, tutoring history, CV etc), for ocating Tutors (especially for obscure / hard-to-place tutorial subjects)